The Steward™ platform · Intake & grants
Ask once. Report forever.
A secure intake instrument for recovery and residential programs. Seven sections, filled in at the first conversation, stored once — and every grant report, board slide and funder question after that is answered from the same record.
Why it’s different
Funders ask the same questions every cycle: how many came in with no ID, how many had a documented mental-health history, what the primary substance was, how many had legal involvement. Programs answer by going back through paper files. StewardPulse asks those questions once, at intake, in a form that takes minutes — and the outcomes report aggregates them on the spot.
Identification, documents on hand, substance-use history, mental health, medical, legal and social. Structured fields, not a narrative to decode later.
Percentages and counts for every measure — ID on hand, housing status at intake, primary substance, age first used, communicable-disease tracker — charted the moment a form is submitted.
Run it before a bed is offered. Grant eligibility and program fit are visible before anyone moves in.
Each intake lands in your own Google Sheet by Apps Script. The report reads from the same sheet. There is no second copy to keep in step.
The outcomes report is password-protected, the form can be locked after submission, and it prints to PDF for the file.
Intake data can seed the StewardFlow™ roster, and the resident’s record is ready for StewardScribe™ case notes from day one.
How it works
On a tablet or laptop, at the first conversation. Completion shows as you go; nothing is skipped by accident.
The record lands in your Sheet. The resident is now in the program’s numbers.
Every measure aggregated across all residents, with the percentages funders ask for. Print it, or share the link.
Time to answer “how many residents arrived without a driver’s license this year”: about four seconds.
The seven sections
Who it’s for
Where the intake conversation already happens — this just gives it a form that reports.
Outcome measures pulled in seconds instead of reconstructed from files.
Population trends at a glance: who is arriving, with what, and what they need first.
A single report that answers the standard questions, updated with every intake.
You will not do that again.
Privacy & ownership
Submissions are written to a sheet you own. Stafford Consulting holds no copy of resident data.
The aggregate report sits behind a password you control and shows totals, not individuals.
The form asks what the program and its funders actually need, and nothing that is merely interesting.
Every intake exports to PDF so the paper file, where one is required, matches the record.
Part of the Steward™ family
StewardPulse™ is one of the tools built for ministries and small organizations that keep their own infrastructure — it runs in your accounts, and it talks to the rest of the family.
FAQ
StewardPulse is deployed in your own accounts and stores no data with us; compliance depends on how your organization configures and shares those accounts. Ask about a deployment review before going live with medical fields.
Yes. Sections and fields are configured for your program and your funders’ measures. The seven sections are the starting point, not a cage.
No. The outcomes report is aggregate only — counts and percentages. Individual records stay in the Sheet behind your Drive permissions.
Yes — that is where it started. Run it as a pre-intake qualification to see grant eligibility and fit before a bed is offered.
A web form on Cloudflare with an Apps Script bridge to your Google Sheet. Nothing to install, works on a tablet.
Captured once. Counted every time.
StewardConnect™
StewardFlow™
StewardPulse™
StewardPlanner™
StewardScribe™